Operational Guidelines: 080 Editors

Tenure

The Editor serves at the pleasure of the Board, normally for a four-year term with the possibility of reappointment for a second term of up to four years.

The Publications Board recommends a candidate for Editor for Board approval (bylaw 3.5.1). The recommendation is accompanied by a rationale, a proposal, and a short vita from each candidate.

In the second year of the Editor’s first term, the Publications Board evaluates the Editor’s work. If it is satisfactory and if the Editor wishes to continue for a second term, the Publications Board recommends that the Board approve the Editor for a second term. If the work is unsatisfactory or if the Editor does not seek a second term, the Publications Board issues a Call for Proposals to edit the Journal so that the Board of Directors has applicants from which to select a new editor by the end of the current Editor’s term.

Eligibility

Members of the Executive Committee are not eligible to edit the Journal.

The editor is responsible for 

• Choosing an Editorial Review Board, any ad hoc reviewers needed, and (if desired) one or more Associate Editors. The editor will encourage every Editorial Review Board member to be a member of the Association.
• Choosing manuscripts, based on the recommendations of the Editorial Review Board or ad hoc reviewers who have evaluated the manuscripts in a blind reviewing process.
• Choosing any non-refereed submissions such as book reviews, forums, commentaries, Calls for Proposals for special issues, announcements of research funding, scholarly books, advertisements for academic positions, but excluding all Association business and activities (except for announcements and advertisements inserted at the end of the Journal and on the back cover by the Managing Editor).
• Choosing appropriate articles, reports, columns, and announcements from the Association and its committees on all topics relevant to members.
• Choosing the book review editor(s) and any editors of columns in collaboration with the Publications Board.
• Submitting edited copy to the Managing Editor in a timely fashion.
• Choosing topics and editors for any special issues in collaboration with the Publications Board.
• Publicizing the Journal and soliciting manuscripts.
• Conducting necessary correspondence with authors, reviewers, and others.
• Maintaining adequate records of Journal activities.
• Providing written statements of editorial policy and procedures to the Publications Board.
• Working with the Publications Board in providing effective transition when new editors are selected.

Reports

The Editor submits mid-year and annual reports. The mid-year report is due 30 days before the date of the mid-year meeting; the annual report is due 45 days before the annual convention. The Editor sends these two reports both (1) to the Executive Director for distribution to the Executive Committee and the Board of Directors and (2) to the chair of the Publications Board.

The annual report includes the number of articles submitted, accepted, and printed and the names of reviewers. The report also includes information about the Journal to enable the Publications Board to evaluate the editor’s performance and to understand his or her efforts and challenges. The report also includes an accounting of how the editor has spent the Association’s financial support.

The Association reimburses the Editor for expenses authorized in Operational Guideline 090-004, subject to limits in the budget approved by the Board of Directors.

The Editor serves at the pleasure of the Board, normally for a four-year term with the possibility of reappointment for a second term of up to four years.

Procedure for Appointment and Reappointment

The Publications Board recommends a candidate for Editor for Board approval (bylaw 3.5.1). The recommendation is accompanied by a rationale, a proposal, and a short vita from each candidate.

In the second year of the Editor’s first term, the Publications Board evaluates the Editor’s work. If it is satisfactory and if the Editor wishes to continue for a second term, the Publications Board recommends that the Board approve the Editor for a second term. If the work is unsatisfactory or if the Editor does not seek a second term, the Publications Board issues a Call for Proposals to edit the Quarterly so that the Board of Directors has applicants from which to select a new editor by the end of the current editor’s term.

Eligibility

Members of the Executive Committee are not eligible to edit the Quarterly.

The editor is responsible for 

• Choosing an Editorial Review Board, any ad hoc reviewers needed, and (if desired) one or more Associate Editors.
• Choosing manuscripts, based on the recommendations of the Editorial Review Board or ad hoc reviewers who have evaluated the manuscripts in a blind reviewing process.
• Choosing appropriate articles, reports, columns, and announcements from the Association and its committees on all topics relevant to members. Choosing the book review editor(s) and any editors of columns.
• Submitting edited copy to the Managing Editor in a timely fashion.
• Choosing topics and editors for any special issues in collaboration with the Publications Board.
• Publicizing the Quarterly and soliciting manuscripts.
• Conducting necessary correspondence with authors, reviewers, and others.
• Maintaining adequate records of the Quarterly activities.
• Providing written statements of editorial policy and procedures to the Publications Board.
• Working with Publications Board in providing effective transition when new editors are selected

Reports

The Editor submits mid-year and annual reports. The mid-year report is due 30 days before the date of the mid-year meeting; the annual report is due 45 days before the annual convention. The Editor sends these two reports both (1) to the Executive Director for distribution to the Executive Committee and the Board of Directors and (2) to the chair of the Publications Board.

The annual report includes the number of articles submitted, accepted, and printed and the names of reviewers. The report also includes information about the Quarterly to enable the Publications Board to evaluate the editor’s performance and to understand his or her efforts and challenges. The report also includes an accounting of how the editor has spent the Association’s financial support.

Reimbursement for Expenses

The Editor is reimbursed for expenses authorized in Operational Guideline 090-004, subject to limits in the budget approved by the Board of Directors.

080-003 Businesscommunication.org and businesscommunicationconferences.org

The Editor serves at the pleasure of the Board, normally for a four-year term; the Board may renew this appointment for a second term of up to four years.

Procedure for Appointment and Reappointment

The Technology Board recommends one or more Web editor candidates for Board approval (bylaw 3.6.2). The recommendation is accompanied by a rationale, a proposal, and a short vita from each candidate.

In the second year of the Web editor’s first term, the Executive Director evaluates the Web editor’s work in conjunction with the Technology Board. If it is satisfactory and if the Web editor wishes to continue for a second term, the the Executive Director may recommend to the Executive Committee that the Board of Directors approve the appointment of the Web editor for a second term. If the work is unsatisfactory or if the Web editor does not wish to seek a second term, the Technology Board issues a Call for Proposals to serve as Web editor so that the Board of Directors has a field of applicants from which to select a new Web editor by the end of the incumbent’s four-year term.

Eligibility

An applicant for the position of Web editor must be a current ABC member in good standing. Members of the Executive Committee are not eligible to to serve as Web editor.

Qualifications

The Web Editor will

• be a member of ABC
• have an interest in helping ABC achieve its organizational goals
• have experience in web design or user-interface design (no experience in web programming is required)
• have editorial and/or administrative experience
• be comfortable working with both ABC administrators and web programming professionals

In addition to demonstrating these qualities, applications for the position should include:

• the applicant’s current academic position and a description of his/her duties
• a current vitae
• goals for the web site(s)
• a description of, and evidence for, the host institution’s ability to supplement the financial support provided by the Association
• three letters of reference

Duties

The Web editor

• Works with the Office of the Executive Director in order to manage and update the content of businesscommunication.org and businesscommunicationconferences.org in accordance with the goals in the Strategic Plan;
• Manages and controls the quality of businesscommunication.org and businesscommunicationconferences.org to ensure that its content is appropriate, accurate, well-edited and provides a professional view of ABC;
• Manages the user experience of businesscommunication.org and businesscommunicationconferences.org in cooperation with the office of Executive Director by:
  • soliciting feedback from users about the design and usability of both sites,
  • reviewing the design of both sites and recommending revisions to the Technology Board for approval,
  • working with the Technology Board and the Executive Director to evaluate and select web designers and programmers when necessary,
  • working collaboratively with web designers and programmers to implement changes to both sites;
• Recommends a vision and policy implementation for businesscommunication.org and businesscommunicationconferences.org to the Executive Director and Technology Board by:
  • providing creative leadership and ensuring that both sites present ABC effectively and advances the mission of the Association,
  • providing written suggestions for web policy and procedures to the Technology Board,
  • implementing policies passed by the Technology Board;
• Works with the Executive Director and Executive Committee to develop and manage the businesscommunication.org and businesscommunicationconferences.org budget by:
  • proposing an annual plan and budget for site revisions or redesign, and any web site maintenance
  • ensuring adequate records of web activities and expenditures;
• Works with the Executive Director and Technology Board in providing effective transition when a new Web editor is selected.

Reports

The Web editor submits mid-year and annual reports. The mid-year report is due 30 days before the date of the mid-year meeting; the annual report is due 45 days before the annual convention. The Web editor sends these two reports to both (1) the Executive Director for distribution to the Executive Committee and the Board of Directors and (2) the chair of the Technology Board.

The annual report includes information about the businesscommunication.org and businesscommunicationconferences.org websites that will enable the Technology Board to evaluate the Web editor’s performance and to understand his or her efforts and challenges. The report also includes an accounting of how the Web editor has spent the Association’s financial support.